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Remote Management Best Practices

Due to the pandemic situation, major workforces from almost all companies started to work remotely. Handling remote workers can be tiresome if there are no proper tools and techniques followed. However, after the pandemic, many people are still longing to stay home and work from their comfort zone. And companies are fulfilling this demand too.

Remote Management Best Practices

In this article, we will learn about certain Remote Management Best Practices to follow while handling remote teams. No matter where your team member is, you can monitor their activity and also help them to retrieve their interest in working with your company. Managers can also implement certain best practices to keep the team in the same thinking, unified, and bonded. Let’s see which best practices will help the managers to manage their remote teams with ease!

Challenges of Remote working teams

Firstly, managers have to understand the factors that managing remote teams is demanding. If the team is not handled properly, it will affect the performance of the employees and ultimately the company will have to compromise with the outcome. Here are some challenges of remote working:

  • Less face-to-face supervision
  • Less access to information
  • Homely distractions
  • Social isolation
  • More issues in-between the team members due to lack of communication, and many more.

To overcome these challenges, here are eight best practices one can implement to keep remote teams working productively.

8 Remote Management Best Practices

If you are the one who has to manage remote teams and their tasks, here are the best techniques you can implement in your corporate routine…

Use different technologies for remote teams management

With today’s modern tools, managers do not have to worry about the constant management of remote teams.

One such tool is Slack. Slack is a cloud-based, powerful software that leverages features like budgeting, project management, etc. It is a platform that provides structured, secure, and organized features along with messaging facilities for coworkers. It also includes video conferencing and calling features. From documenting business decisions to managing software development teams effectively, one can use Slack for easy management of remote teams.

Not only Slack but there are also many tools like Microsoft Teams, Skype, etc., that are used for daily communication with your team. Also, platforms like Zoom, Google Meet, etc., platforms are used to host daily meetings and seminars. Using such technologies, you can stay in constant touch with your team.

Daily check-ins

Daily check-ins are overkill, but this is the key to managing the teams who are working remotely. This can be done using email, texts, phone calls, or even a short video conference. The video conference will be a face-to-face meeting with the team and will give them the chance to know their manager and understand daily tasks in depth.

Define the tasks clearly

Another thing or factor to take care of is to ensure things that run smoothly while working remotely is to allocate them tasks. You can ensure that the tasks that are assigned to the team are not open-ended. Make sure that their tasks are on point. This ultimately helps the team to work on the same goal and also reduces the chances of going off track from the development process.

If the project requires collaborative tasks, you can divide the tasks equally amongst the team members and then explain them to each member in depth. If you feel that the task is lengthy, make the necessary documentation and explain it to the team accordingly.

Normalize flexible working hours

People enjoy remote working mostly because they can work from their comfort zone. Comfort generally results in a good mood and efficient and productive output of the team. So do not take away the comfort of your team. Do not try to restrict them from taking small breaks while working, and stay in a continuous video conference with them throughout the day. Avoid monitoring them frequently. These tips will make them feel comfortable and liberated and they can work at their own pace.

Let the team work flexibly. All that matters is that your company’s tasks are getting done on time and without compromising the quality. If somehow you feel that the quality of the work is not up to the mark, you can ask them to rework and submit the final work after making the required changes.

You can also have teams working from different time zones. You have to make sure that you consider their time zone and availability before scheduling a meeting or allocating them immediate tasks.

Stay in touch with them

You have to set different plans in a month and define tasks for each member for the next few days or weeks. But you should not forget to get back to your team after a few weeks. You have to regularly have small talks with them. Ask them if they have any doubts, and help them to solve the doubts if required.

Organizing a scrum meeting is a common practice that most companies follow. It is a few minutes meeting and you can talk to the whole team in sync, and it also increases the communication of the team too.

Trust your team members

It is human psychology that causes managers to become anxious regarding monitoring their teams. This feeling may be enhanced more when the team is practicing remote working. However, monitoring and micromanaging every single detail will likely result in discontent between you and your team.

The majority of employees are unique and talented and can get the job they desire. However, they don't appreciate constant pressure from the company and hence the chances of them switching to another company increases. So, if you want to be a strong leader, learn to trust your team and give them enough time to complete the tasks allocated to them.

Make the communication transparent

If you are handling remote teams, you must always be transparent and talk openly with the team members. Your expectations for corporate policies, work performance, and communication should be clear before making remote arrangements so that all the parties start with an easy understanding of each other.

For instance, if the manager and the team working are in different time zones, then both have the understanding and make clear the working policies of the company. This way of effective and transparent communication will help your team understand your perspective in a better way.

Concluding Words

As companies continue to provide remote work and distributed teams, adopting successful strategies for remote management becomes important for victory. By establishing clear and transparent communication, fostering trust, promoting collaboration, and giving the necessary tools and resources, leaders can create a thriving remote work culture that maximizes productivity and engagement.

It requires adaptability, a proactive approach, and empathy to overcome the challenges of remote working and build strong teams. Embracing remote management best practices not only benefits the company in terms of increased productivity and efficiency but also empowers employees to achieve a better work-life balance and find fulfillment in their remote roles. With these practices in place, organizations can harness the full potential of remote work and thrive in the digital age.