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Ultimate Guide to Hiring Virtual Assistant for E-commerce Business

For running your eCommerce business smoothly, you need to take care of various tasks of your business like inventory, logistics, order tracking, order processing, etc. These tasks take a lot of time thus, you alone cannot do all these tasks. For this, you need the help of eCommerce virtual assistants. By hiring virtual assistant services, you will get a virtual assistant who will manage these tasks of your business.

When you hire a virtual assistant, you must ensure that the virtual assistant is qualified, experienced, and knowledgeable about your industry.

In this post, you will get a proper understanding of Virtual assistants and a guide to hiring them.

Where you can find virtual assistants for eCommerce business?

You can find virtual assistants at following places: 

  1. Freelance platforms: There are many online freelance platforms like Upwork, Fiverr, Toptal, etc. These freelance platforms are a great platform to hire a virtual assistant for your business. On these platforms, you can see entire details of the candidate, like skills of the candidate, experience of the candidate, etc. So, you can conveniently find the right virtual assistant on these platforms.  
  2. Virtual assistant agencies: Virtual assistant agencies are companies or agencies that have a team of skilled virtual assistants for eCommerce businesses. As a result, you get access to a large number of prospects. Additionally, if you engage virtual assistants from a virtual assistant agency, the firm will oversee the assistant's work and ensure that you get high-quality results. Another benefit of hiring through agencies is the ability to switch assistants if you don't like their work. 
  3. Direct hiring: Direct hiring through many job portals, social media platforms, or referrals is another method of hiring assistants. So, you can also hire a va directly. 

Which tasks to outsource to the virtual assistants?

If you are hiring a virtual assistant, then you must know the tasks that you can outsource to the virtual assistants. In general, you should outsource the following tasks to the VA:

  1. Tasks that require a lot of time like – product research, product sourcing, product listing, inventory management, etc. 
  2. Routine tasks like – answering customers' queries, order processing, etc.
  3. Tasks that require special expertise like – Web development, SEO, Product photography, etc.
  4. Tasks that are not that important or less important.

How to write a job post for the virtual assistant?


  1. Be specific: While writing the job post, you must be clear, specific and detailed. When you write a clear and specific job post, then there will not be any confusion in the minds of candidates. Thus, you will get applications from the right people. 
  2. Include a summary of the project: In the job post, you must include the details of the project for which you are hiring the assistant. This will provide clarity to the applicants and give them a proper idea of the project. 
  3. Explain your desired candidate: Give details about your desired candidate, like technical skills and personality traits required in the candidate. If you will mention details of your ideal candidate, then your time will be saved as only the candidates who fit the criteria will apply to the post. 
  4. Request samples: Request several samples of their work since you will be able to determine the quality of the candidate's work by looking at the samples. From there, you will be able to decide whether or not to hire the candidate.

How to hire the right candidate?

  1. Go through the client feedback: When you are hiring the candidate through freelancing sites, then you will get an option to see the feedbacks of the client for the candidate. On the basis of the feedback, you can decide whether you want to hire the candidate or not. You must select the candidate who has more positive reviews.
  2. Examine the samples: You should go through the samples provided by the candidate and you can select the candidate whose work you liked the most and fits your criteria.A
  3. sk follow-up questions if required: After completing the review of samples, you need to ask follow-up questions related to the samples. By asking the follow-up questions, you will get to know whether or not the work is done by the candidate himself.
  4. Evaluation of communication: Communication will play a major role in the project because the assistants provide their services virtually, so the communication must be crystal clear. If the communication skills of the candidate are not good, then it will directly affect the project work.

So, go through these steps to hire an ideal virtual assistant for your business. 


In conclusion, we would say that when you have a virtual assistant by your side, then you will have a major benefit as he can assist in many tasks of your business. Therefore, we suggest you to hire virtual assistant usa for your business. 


Hiring Virtual Assistant for E-commerce Business